Material Acceptance Guidelines

SWAP accepts most reusable, repairable or salvageable surplus property from UW-Madison, Wisconsin State Agencies and municipalities.  The list below is a guide but is not exhaustive list.  If you have questions about whether your property is suitable for redistribution through SWAP, contact us at swap@bussvc.wisc.edu.

Items Accepted by SWAP

  • Furniture in salable condition
  • Lab equipment & supplies
  • Office supplies
  • Computer equipment – regardless of condition
  • Maintenance equipment
  • Household supplies
  • Appliances that are modern, clean, and functional

Items NOT Accepted by SWAP

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Appliances - Old, Dirty, and/or Non-Functioning

SWAP only accepts refrigerators and freezers that are clean, modern, and completely functional.  Sub-zero freezers must be able to reach and maintain the temperature it was designed for.  SWAP does not accept microwaves.

Old, dirty, and/or non-functioning appliances and microwaves may be picked up for removal by contacting Physical Plant Customer Service at (608)263-3333 to submit a pick-up request.

See Environment, Health & Safety’s Recyclopedia Page for more information

Asbestos - Equipment or Supplies

SWAP does not accept equipment or supplies containing asbestos.  Departments should closely inspect older equipment, especially older lab ovens and lab counter tops, for asbestos prior to submitting a Surplus Request Form.

For information on how to dispose of asbestos-containing equipment, please contact Chris Heidel.

Barrels - Metal or Plastic

SWAP no longer accepts 35 or 50 gallon plastic barrels.  Barrels should be thoroughly rinsed, have their labels removed or defaced, and disposed of on campus.

Batteries - Used

SWAP accepts NEW batteries and batteries that are currently installed in equipment (laptops, UPS devices, forklifts, etc.).  Individual batters are considered Universal Waste and should be disposed of on-site.

See Environment, Health & Safety’s Recyclopedia Page for more information.

Biological Safety Cabinets

SWAP does not accept biological safety cabinets, fume hoods, or glove boxes.

Contact the Office of Biological Safety for disposal instructions.

Chemicals - Liquids or Powders

SWAP does not accept opened containers of liquids or powders.  SWAP does not accept used aerosol cans.  Chemicals in new containers may be accepted on a case-by-case basis.

Contact SWAP to see if your new containers of chemicals are suitable for repurposing.  If not, see Environment, Health & Safety’s Recyclopedia Page for disposal instructions.

Gas Cylinders

SWAP does not accept gas cylinders.

See Environment, Health & Safety’s Recyclopedia Page for more information.

Light Bulbs

SWAP accepts bulbs that are currently installed in furniture or lamps.  Used bulbs, including fluorescent bulbs and digital projector bulbs, are considered Universal Waste and should be disposed of through EHS.

Exceptions for new, in-the-box fluorescent and LED bulbs may be made on a case-by-case basis.  Contact SWAP for more information.

For more information about the disposal of used bulbs, see Environment, Health & Safety’s Recyclopedia Page.

Furniture - Broken, Dismantled, or in Poor Condition

SWAP does not accept furniture that is broken, in poor condition, or dismantled.  SWAP does not accept modular or system furniture components.  These items should be disposed of on-site.

Microwaves

Microwaves should be disposed of on campus through Waste & Recycling.

Modular or Systems Furniture

SWAP does not accept modular or system furniture components.  These items should be disposed of on-site.

Handling Hazards

SWAP does not accept sharps hazards, including needles, scalpels or items with broken glass.  See the EHS Sharps Disposal page for more information.

SWAP does not pick up material that may pose a hazard to personnel or equipment such as plate glass or extremely large, heavy, or cumbersome furniture or equipment.

Equipment with Hazard Warning Labels

Equipment exposed to chemical, biological or radiological hazards with intact safety warning labels must be cleared by Safety prior to disposal through SWAP.  See Environment, Health & Safety’s Recyclopedia Page for more information.

Lasers with Exposed Beam

SWAP does not accept lasers that emit an exposed beam and they cannot be sold to the public.  However, SWAP can assist in marketing individual lasers to other UW-Madison departments for re-purposing them internally.  Contact SWAP for more information.

SWAP can receive equipment that has a laser within the unit as long as the laser beam is confined within the equipment.

Law Enforcement - Restricted Items

Some items restricted to use by law enforcement departments or agencies only may be unsuitable for redistribution through SWAP.  Please contact SWAP at swap@bussvc.wisc.edu PRIOR to submitting a Surplus Request Form to see if SWAP can accept your restricted law enforcement equipment or supplies.

Light Fixtures

SWAP does not generally accept light fixtures designed to be hard-wired.  Exceptions may be made for unique fixtures, wall sconces, and light fixture that are new-in-package.  Contact SWAP to see if your light fixtures can be accepted.

Mercury-Containing Equipment

SWAP does not accept mercury or equipment or supplies that contains mercury.

See Environment, Health & Safety’s Recyclopedia Page for more information

Packaging Material - Styrofoam Containers, Freezer Packs, or Packing Peanuts

Radiological Hazards

SWAP does not accept ANY equipment or supplies that contain substances known to be radioactive.  Contact Radiation Safety for proper disposal instructions – https://ehs.wisc.edu/radiation-safety/.

Weapons or any property designed to inflict physical damage

SWAP does not accept weapons or any property designed to inflict physical damage.

X-Ray Equipment

SWAP does not accept or re-purpose x-ray equipment or supplies, including individual x-rays.