Surplus Request Form

Before submitting a Surplus Request Form for capital asset items, UW-Madison Departments MUST:

1. Submit a Disposition Request Form to Property Control;
2. Receive a Disposition Approval email from Property Control;
3. Enter the Asset Tag # or Asset ID # on the Surplus Request Form.

Surplus property received by SWAP will be disposed of in accordance with the State Procurement Manual PRO-F-3. See Purchasing Policy and Procedures #18 for additional information.
This is a:*
- Pick-up
- Drop-off
- Online Auction - Items at Location (IOL)
*Please note - SWAP free pick-up services are for small-medium sized loads ONLY. During busy months, please prepare for a delay of 10 business days or more. Moving items to your building’s loading dock will result in quicker response times.
*Please review our Material Acceptance Guidelines prior to arranging for delivery. Inappropriate material brought to our location may be refused at the loading dock.
*Please upload pictures and enter listing instructions in the Additional Comments box below –OR- email pictures and listing instructions to swap@bussvc.wisc.edu
Requestor Name
Requestor Phone*
Department*
Requestor Email*
Building Name
Address*
MDS Account Number (EX. MD12345)*
Location of Items (if different from address)
The University can only return a portion of the net proceeds from the sale of these item(s) to your department if one of the the following statements is true:*
The assets being sold were originally purchased with grant or gift funds, are being replaced, have recently been replaced, or the functionality has been replaced.
- True
- False
Quantity Description Make/Model Condition Capital Asset ID # (if applicable) Capital Asset Tag # (if applicable)
File Upload
Drop files here or
Additional Comments:
*
- I understand that:
  
  I must receive disposition approval from Property Control on all capital asset items prior to including them on a Surplus Request Form (UW Departments ONLY).
  
  Material identified as NOT accepted by SWAP on the Material Acceptance Guidelines should not be listed on a Surplus Request Form and will be refused by SWAP at time of pick-up or drop-off.
  
  Requests for SWAP's free pick-up service should be made for small-to-medium sized loads only.