Surplus Request Form January 7th Update: SWAP is approving select University pick-up requests and drop-offs delivered by campus movers. Pick-ups remain restricted to small loads located in close proximity to a loading dock. Requests to deliver material to SWAP must be approved by SWAP via email PRIOR to delivery. Requests from state agencies to deliver property to SWAP will be approved on a case-by-case basis. Surplus pick-ups from state agency buildings are currently suspended. Surplus property received by SWAP will be disposed of in accordance with the State Procurement Manual PRO-416. See Purchasing Policy and Procedures #18 for additional information. Before submitting a Surplus Request Form for capital asset items, UW-Madison departments MUST: 1. Submit a Disposition Request Form to Property Control; 2. Receive a Disposition Approval email from Property Control; 3. Enter the Asset Tag # or Asset ID # on the Surplus Request Form. If all of your surplus material is non-capital, please proceed below: This is a:*Pick-upDrop-offOnline Auction - Items at Location (IOL)SWAP pick-up services are currently restricted to small-to-medium sized loads located on the loading dock. Drivers are not permitted at to enter buildings to extract surplus material at this time. Questions? Email SWAP at swap@bussvc.wisc.edu.Approval is required before material can be delivered to SWAP. Please wait for email confirmation before making arrangements for delivery. Questions? Email SWAP at swap@bussvc.wisc.edu.Please upload pictures of the item(s) through this form and include information for the listing in the Additional Comments section. We will contact you if we have any questions. Questions? Email SWAP at swap@bussvc.wisc.edu.Requestor Name*Requestor Phone*Department*Requestor Email* Building NameAddress*MDS Account Number (EX. MD12345)*Location of Item(s) at the Address:*The University can only return a portion of the net proceeds from the sale of these item(s) to your department if one of the the following statements is true:*The assets being sold were originally purchased with grant or gift funds, are being replaced, have recently been replaced, or the functionality has been replaced.TrueFalse*QuantityDescriptionMake/ModelConditionCapital Asset ID # (if applicable)Capital Asset Tag # (if applicable) File Upload Drop files here or Additional CommentsI understand that:* I must receive disposition approval from Property Control on all capital asset items prior to including them on a Surplus Request Form (UW Departments ONLY). Material identified as NOT accepted by SWAP on the Material Acceptance Guidelines should not be listed on a Surplus Request Form, mixed with material to be picked up, or delivered to SWAP. Requests for SWAP's free pick-up service should be made for small-to-medium sized loads only.
